News
- October 3, 2024
- Annual Meeting Minutes
Mountain Meadows Mutual Water Company
September 28, 2024 Annual Meeting
Opening
The Annual meeting of the Mountain Meadows Mutual Water Company called to order at 9 AM by David Richman.
Members Present
Board Members David Richman, Blair Hafner and Hal Cady.
Shareholders Present
Patty Stump and Kitty VanSteel
President Remarks
I would like to thank the two shareholders and board members who attended the yearly meeting. Blair has been on the Board since 1990; David since 1992; and Hal for about 10 years.
There has been little interest in the operations of the Water Company by shareholders. The board is getting older and David, who has run the Company for years, now is moving to Spain for several months at a time. David will be able to manage some things by internet but not all.
One of Company's operators has turned in his letter of resignation leaving only one left. Bob Lavagnino renewed his operator's license for two more years but may not renew it again. If this trend continues, we may have to hire a Management Company to run the water system. There is a lack of interest in the water company as few shareholders show up at meetings and have little interest in the water company operation. More shareholder participation is required at meetings and with operations.
We need volunteers to serve on the Board. Board members receive a $300 annual credit to their water bill. Institutional knowledge will be lost without new participants.
If you know of anyone who would like to become an operator, we are looking for referrals for an operator in training, a paid position.
The water company tries to operate as efficiently as possible. We do not have an office, nor any full-time employees….
The return of proxies for the annual meeting is an important responsibility of yours, as a shareholder. Only 7 proxies were submitted this year, out of a potential 178 current shareholders. One would think that this could be significantly higher.
A motion was made to accept last year's minutes by Blair Hafner, seconded by Hal Cady. Motion passed unanimously.
System Update
Telemetry is working good, Sierra Controls replaced telemetry in the water tanks and replaced it again at no charge.
Well 3 is working normally, with wells 1 and 4 in standby mode, due to higher and unacceptable uranium levels, and are exercised periodically. Well 2 is a monitoring well. Well 5 is currently out of service. Well 5 was operating normally until it stopped replenishing its water supply. The well's piping and pump were pulled, and the lining was scoped with a camera. The perforations in the well casing were found to be 80 percent blocked. The lining was scrubbed but remained 20 percent blocked. David is looking into other options to clear the remaining 20 percent blockage. It is still unknown if well 5 will be a working well again until the pump and its piping is reinstalled. If the well cannot be brought back online, we will have to drill a new well to replace it. Right now, we only have well 3 in operation and may have to consider limiting water usage until the problem is resolved.
The pressure reducing station at well 3 was rebuilt last year, but it needs to be relocated to a dryer location, it is located below the water table level and is always wet, contributing to maintenance issues.
Water consumption was up this year along with the supplemental billing.
August 2024 supplemental billing was $9855/ 26 units
September 2024 supplemental billing was $13,005/ 37 units
September 2023 supplemental billing was $4540/ 27 units
September 2022 supplemental billing was $3990/ 33 units
September 2021 supplemental billing was $46,000/ 46 units
Financially there has been no rate increases for two years and depending to the outcome of well 5, it looks like a rate increase is not necessary. Due to a good return rate on our investments, we have approximately 1.1 million dollars in reserve.
There were minimal outside water sales this year. Next year we may have water sales with possible upgrades to highway 395.
There is a well 3 easement issue, a title was not transferred to the MMMWC in 1990. The easement needs to be transfer from Sierra Springs Homeowners Association to Mountain Meadows Mutual Water Company. Sierra Springs will address this issue at their annual meeting in November.
The attending shareholders had no questions for the board at this time.
A quorum was not present with proxies so the board will remain the same.
A motion was made to adjourn the meeting by David Richman and seconded by Blair Hafner motion passed unanimously.
The meeting was adjourned at 9:45 AM.
Minutes submitted by Hal Cady
- September 16, 2024
- June Financials
Current Actual Annual % of Quarter Year to Date Budget Budget REVENUES Water Assessments 39,111 77,322 75,000 103% Hook Up fees - - - Commercial Water Sales 225 825 - Supplemental Water Sales 10 10 Miscellaeous Income (120) - Late Charges 280 629 450 140% Interest Income 16,509 45,754 500 9151% TOTAL REVENUES 56,015 124,540 75,950 164% ADMINISTRATIVE EXPENSES Uncollectible Receivables - - Accounting Services 1,218 2,631 5,700 46% Insurance - 3,416 3,200 107% Legal Services - 1,000 1,000 100% Office Supplies & Postage 244 934 1,600 58% Taxes (85) (85) 825 -10% Telephone 484 961 1,850 52% TOTAL ADMINISTRATIVE EXPENSES 1,861 8,857 14,175 62% MAINTENANCE & SUPPLIES Depreciation Expense 14,507 29,014 42,000 69% Maintenance & Repairs 15,561 32,735 25,000 131% Water Testing 795 839 1,000 84% TOTAL MAINTENANCE & SUPPLIES 30,863 62,588 68,000 92% UTILITIES Electricity 9,017 15,802 25,000 63% TOTAL UTILITIES 9,017 15,802 25,000 63% TOTAL EXPENSES 41,741 87,247 107,175 81% REVENUE LESS EXPENSE (DEFICIT) 14,274 37,293 (31,225) -119% - August 23, 2024
NOTICE OF ANNUAL MEETING AND PROXY
OF THE SHAREHOLDERS OF MOUNTAIN MEADOWS MUTUAL WATER COMPANY, A CALIFORNIA CORPORATION.
NOTICE IS HEREBY GIVEN that the Annual Meeting of the Shareholders of the Mountain Meadows Mutual Water Company (“MMMWC”) will be held at the Crowley Lake Community Center at 9:00 a.m. on Saturday, September 28, 2024 for the following purposes:
1. President’s opening remarks.
2. Approve the minutes of the 2022 annual meeting.
3. Review financial status, capital expenditures and financial needs.
4. Provide update on wells and system
5. Discuss water conservation policies, commercial water sales and rate structure
6. System Operator status
7. Discuss any other business that comes before the Shareholders.
8. Elect new Board of Directors.
Only the Shareholders of record at the close of business on September 27, 2024 will be entitled to vote at the meeting.
PROXY
The undersigned owner(s) of Lot no. _____________, Mountain Meadows Mutual Water Company acknowledge the receipt of a copy of the notice of Annual Meeting and hereby appoint___________________________________________, as proxy of the undersigned, with full power of substitution, to vote the membership unit standing in the name of the undersigned at the Annual Meeting of the members of the Mountain Meadows Mutual Water Company, to be held Saturday, September 28, 2024 at 9:00a.m. and any adjournment or adjournments thereof, upon such matters as may properly come before the meeting.
DATED:______________________
SIGNED:_________________________________
ADDRESS:_______________________________________
PLEASE RETURN TO MMMWC, P.O. BOX 5038 MAMMOTH LAKES, CA 93546
Or Scan and Email to info@butnerhoaservices.com
PLEASE REGISTER/UPDATE YOUR E-MAIL ADDRESS AT WWW.MOUNTAINMEADOWSWATER.COM
- August 6, 2024
We have chased down the water clarity issue to well 5. We will be performing some testing and adjustments to pumping paramteres over the next few days and week.
Please also understand that the clarity issue relates to an increase of pumice in the water and that water quality testing came back with no issues. We always have some pumice in the system and actually remove pumice accumulation from the tanks every four years.
Well 5 connects to the system at Sierra Springs, which is why homes in Sierra Springs are the first to notice. Some of our water is pumped multiple times, which causes aeration, which is not a water quality issue.
We do want to thank those residents that notified us of the issue, as it may take days before it is noticed in other parts of the system.
- April 16, 2024
- Financials
Current Actual Annual % of Quarter Year to Date Budget Budget REVENUES Water Assessments 38,211 38,211 75,000 51% Hook Up fees - - - Commercial Water Sales 600 600 - Supplemental Water Sales - - Miscellaeous Income 120 120 Late Charges 349 349 450 78% Interest Income 29,246 29,246 500 5849% TOTAL REVENUES 68,526 68,526 75,950 90% ADMINISTRATIVE EXPENSES Uncollectible Receivables - - Accounting Services 1,413 1,413 5,700 25% Insurance 3,416 3,416 3,200 107% Legal Services 1,000 1,000 1,000 100% Office Supplies & Postage 690 690 1,600 43% Taxes - - 825 0% Telephone 477 477 1,850 26% TOTAL ADMINISTRATIVE EXPENSES 6,996 6,996 14,175 49% MAINTENANCE & SUPPLIES Depreciation Expense 14,507 14,507 42,000 35% Maintenance & Repairs 17,175 17,175 25,000 69% Water Testing 44 44 1,000 4% TOTAL MAINTENANCE & SUPPLIES 31,726 31,726 68,000 47% UTILITIES Electricity 6,785 6,785 25,000 27% TOTAL UTILITIES 6,785 6,785 25,000 27% TOTAL EXPENSES 45,507 45,507 107,175 42% REVENUE LESS EXPENSE (DEFICIT) 23,019 23,019 (31,225) -74%